HirePrism (“HirePrism,” “we,” “us”) helps companies hire by sourcing, vetting and introducing candidates. This policy explains what personal information we collect, how we use it, and the choices you have. We don’t sell personal information.

1. Who this covers

  • Clients: people who create a HirePrism account to hire, and their colleagues on the hiring team.
  • Candidates: people we source, invite to join HirePrism, or introduce to clients.
  • References: people a candidate asks us to contact.
  • Visitors: anyone who browses our website.

2. What we collect

From clients

Your name, title, company, work email and phone number, and the information you give us about a search: job descriptions, requirements, salary ranges and hiring decisions.

From candidates

Contact details, resume and work history, information you share in your intro and screener, your compensation expectations and preferences, and reference check results. We may also use professional information you’ve made public, such as a LinkedIn profile.

From references

Your name, contact details and relationship to the candidate, and what you share during the reference check.

Automatically

Basic technical information when you use our website or platform, such as your browser, device, IP address and the pages you visit. We also use Google Analytics to measure how visitors find and use our website.

3. Recordings and references

We record candidate intro videos and screeners so hiring teams can see candidates before scheduling interviews. We tell candidates before any recording starts and record only with their consent. Recordings and transcripts are shared only with clients whose roles the candidate is being considered for.

We conduct reference checks at the appropriate time in a search, and only with the candidate’s permission, so a candidate’s current employer isn’t contacted without their knowledge.

4. How we use it

  • To run searches: match candidates to roles, prepare candidate profiles, and introduce finalists to clients.
  • To operate accounts, including sending verification and sign-in emails.
  • To communicate with you about searches, opportunities and our services.
  • To bill clients for placements and administer our guarantees.
  • To improve HirePrism, keep it secure, and meet our legal obligations.

5. AI and automated tools

We use AI tools to help transcribe and summarize screeners, organize candidate information, and match candidates to the requirements a client approves. People at HirePrism review the results, and clients make every hiring decision. We don’t use AI to judge a candidate’s appearance, voice or facial expressions.

6. Who we share it with

  • Clients: candidate profiles, recordings and reference summaries, only for roles a candidate is being considered for.
  • Candidates: information about the role and company when we introduce them.
  • Service providers: companies that host our platform, store recordings, send email, process payments, measure website traffic (Google Analytics) or provide AI tools, under contracts that limit how they can use the information.
  • Legal and safety: when the law requires it, or to protect rights and safety.
  • Business transfers: if HirePrism is involved in a merger or acquisition, subject to this policy.

We don’t sell personal information or share it for advertising.

7. How long we keep it

We keep client account information while your account is open and as needed for billing and our guarantees. We keep candidate information while it’s useful for matching candidates to roles, and delete it on request, unless we need to keep some of it to meet a legal obligation or resolve a dispute.

8. Security

We use reasonable safeguards to protect personal information, including encryption in transit, access controls and sign-in links in place of passwords. No system is perfectly secure, so please tell us right away if you think your account has been compromised.

9. Your choices and rights

  • Access, correct or delete your personal information.
  • Candidates can ask us to stop sharing their profile with clients at any time.
  • Opt out of marketing emails using the link in any message.

Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act. To make a request, email support@gohireprism.com. We won’t treat you differently for exercising your rights.

10. Cookies

We use cookies and similar storage that are needed to run the website and keep you signed in.

We also use Google Analytics to understand how visitors find and use our website, such as which pages are visited and where visitors come from. Google Analytics sets its own cookies to recognize returning visitors. We use it only to improve our website, not for advertising, and we’ve turned off Google’s advertising features and data sharing for it.

You can block or delete cookies in your browser settings, or opt out of Google Analytics with Google’s opt-out browser add-on.

11. Children

HirePrism isn’t intended for anyone under 18, and we don’t knowingly collect information from them.

12. Changes to this policy

We may update this policy. We’ll post the new version here with a new date, and tell account holders about material changes by email.

13. Contact

Questions or requests about privacy: support@gohireprism.com